WhatsApp Auto Reply – A Complete Guide 2023

WhatsApp auto reply

 

WhatsApp Auto Reply – A Complete Guide

Here we have jotted down every important piece of information to create a comprehensive guide to the WhatsApp Auto Reply feature; so that you can use it productively to your advantage. Facebook-owned WhatsApp is one of the most prominent applications that almost all smartphone users have handy. And such huge popularity is what makes WhatsApp immensely useful for day-to-day conversation as well as for running a marketing or operating campaign for your business. WhatsApp offers a variety of proficient conversational tools to improve people’s experience and interaction with each other. You can optimize your profile, share content, utilize digital catalogs, and even run marketing campaigns.

WhatsApp allows its users to have a specific business account to expand their reach and increase profitability. WhatsApp Auto Reply is one of its astonishing features. Not just for businesses, the automated message delivery service is highly useful in day-to-day conversation. Also you can learn How to Change Font Style in WhatsApp.

 

What is Auto Reply Message in WhatsApp

WhatsApp Auto Reply feature is a medium for filling the gap when the owner is not available to respond at the moment. In such a situation, the automatically generated messages or away messages inform the customers/contacts about the processing status and any other details the owner wants to reveal.

Moreover, you can set automated greeting messages to improve your customers’ experience and engagement. A simple step to hospitality can prove to be remarkably beneficial to help you achieve your business goals. To run a business smoothly by creating a network with the customers, the owner should be available for customer support 24/7 which is likely impossible. And this is where an automatically generated message can help significantly. Using the WhatsApp Auto Reply feature, you can address your customers during off hours without getting involved physically. Also, you are free to set and customize the message. Besides, you can use automatically generated text messages to inform your loved ones that you are busy at the moment and will talk to them later.

 

How to auto reply in WhatsApp

WhatsApp Auto Reply or away message is a feature available in the business application from WhatsApp. It is simply another version of WhatsApp. And the program is available on Play Store by the name ‘WhatsApp Business’.

WhatsApp business is a highly useful networking tool that keeps small enterprises at the center of concern. It is dedicated to providing small owners with all the necessary marketing features that can help the owners create awareness about their products, websites, and stores.

 

Applications of WhatsApp Business-

WhatsApp business is a highly effective application for growing a small to medium business owing to the following marketing tools it provides.

  • Automated messages
  • Greeting messages
  • Highly responsive
  • Analytics
  • Business Profile
  • Catalog creation
  • Multiple networks
  • Contact labels

Additionally, certain WhatsApp responder applications can help you send automatically generated informal text messages for day-to-day conversations. These applications are discussed in the upcoming section.

 

Why should you try auto-replying on WhatsApp?

Auto-replying messages are of great importance to businesses as they ensure customer engagement by making the customers feel their value. The business gets positively impacted when the customers are served with every query, question, or suggestion they have.

Though the feature can be used for daily conversation, it is more feasible when used for promoting products or services or providing customers with real-time business solutions. In a nutshell, WhatsApp Auto Reply can help you in the following ways.

  • You can improve customers’ experience by using message templates.
  • Instead of responding to the same question again and again for different customers, you can set your WhatsApp with an automated quick reply feature.
  • You can greet your customers with well-designed automatically sent greeting messages to ensure loyalty and engagement.
  • You can set away messages to inform customers about your off hours.
  • It allows you to send WhatsApp Auto Reply messages 24/7.
  • WhatsApp provides greater privacy as the messages are end-to-end encrypted.
  • It is free of cost.

 

How to Set Auto Reply in WhatsApp Business

One way you can make use of automated WhatsApp messages is by setting away messages. These are the automatically generated messages that inform the customer contacting you that you are not available at the moment. Such a message can ease the customer’s experience and will leave a positive effect on the client relationship.

 

Enabling WhatsApp Auto Reply

To enable this feature on your android phone, you’ll need to follow the steps mentioned below.

  • Open WhatsApp Business.
  • Click on the options icon (the three dots).
  • Tap on the setting option and then select Business Setting.
  • Finally, click on the Away Message option.
  • Here, you’ll need to turn the feature on by tapping send away message.
  • At this stage, you’ll need to enter the message you want to use.
  • Once the message is finalized, you can schedule its timing and contacts to send.

This is how you can enable the WhatsApp Auto Reply feature for your business. The steps to customize and schedule the messages are discussed in the upcoming section.

 

How to set auto reply on WhatsApp Quickly

To set up automated quick replies on WhatsApp, you will be provided with certain customization options. You can select-

  • The type of message you want to share
  • The timing you want the away message to be sent
  • The contacts to which you want to respond with a WhatsApp Auto Reply message.

 

Auto Reply WhatsApp Business greeting message example

Though it’s always better to write an away message mentioning the most specific and viable reason, if the cause is general, you can directly use the samples given below. All you’ll need to do is copy-paste and use your business details on the respective places.

Sample 1

Hello!
Thanks for contacting {Business Name}. We will reach out to you within 24 hours. In case of urgent assistance, you can send an email to our official email address {email address}
Regards,
{Your Name}

 

Sample 2

Hello there!
We are sorry to tell you that we are busy at this moment. But we assure you that our team will get back to you as soon as possible. Thanks for writing to us.
Regards,
{Your Name}

 

Sample 3

Wishing you a Happy {Ongoing Festival}! Thanks for reaching out to {Business Name}

We have noticed your message and we’ll reach out to you as soon as our working days resume. In case you want an urgent solution you can contact our team on {phone number}

Best Regards,
{Your Name}

 

WhatsApp auto reply Scheduling

The scheduling options available are- always schedule, custom schedule, and outside of business hours. The general tips for all these modes are given below.

  • Use the always schedule option if you rarely get time to address your customers manually in days.
  • Use custom schedules when the hours or days on which you want to activate the away messages are specific.
  • Use outside of business hours to automatically generate messages when the working time you have entered on your profile gets over.

 

WhatsApp auto reply Selecting Recipients

Again, you’ll be provided with several options to select the recipients you want to deliver the away messages. The idleness of an option depends on the type of business you own. General tips to select one are mentioned below.

  • Select Everyone, to send the WhatsApp Auto Reply message to all the contacts on your business account.
  • Select Every one except a few or all selected to customize the recipients.
  • You can also set the messages to get sent only to the contacts outside your address book.

Finally, you can set up quick replies on WhatsApp to improve interactions with customers even during the time you can’t address them manually.

 

Best Auto reply app for WhatsApp

Now let’s move towards the utility of WhatsApp Auto Reply messages in day-to-day conversation. We often face situations when our friends or family members keep on hitting on phone calls while we are driving or busy in some way or the other. In such cases, a WhatsApp responder can help.

To aid you find the best, we have listed the most useful auto-reply tools for WhatsApp.

 

#1. WhatsAuto Reply App

WhatsAuto is the most valuable and best auto-reply for WhatsApp as it has in-built smart and quick replying options. You can use it for a variety of social media apps including WhatsApp, Facebook, Twitter, Instagram, and LinkedIn.

Other Highlights-

  • Available in paid as well as the free version.
  • Integrates smoothly with Google (Cloud and Sheets) and Amazon services.
  • Allows scheduling time gap.
  • Simple and easy-to-use user interface.

 

#2. DriveMode: Handsfree Messages

As the name suggests, letting people drive safely is the main concern of this app. And the critical technicalities and features of DriveMode are what make it the finest of all the Auto Responders available out there.

One of the biggest advantages of this application is that here you can activate voice commands even without touching the screen.

Other Highlights-

  • Available for both Android as well as iOS users.
  • Easy-to-use interface.
  • Easy and smooth navigating options.
  • Compatible with many other apps as well, including Spotify, Facebook, Google Maps, and SMS.

 

#3. Auto Text: Auto Message Sender

Auto Text is a versatile autoresponder that has a variety of sophisticated features for easy responding. Interestingly, it can even set reminders to remind you to read the messages. Besides, it responds automatically to the messages or calls received during the scheduled time.

Other Highlights-

  • Supports all social media apps
  • Provides a Smart Reply option to select specific recipients.
  • Allows scheduling general recurring messages.
  • Allows adding multiple recipients.

 

Summary

WhatsApp Auto Reply feature is extensively useful for responding when you are not available. It can benefit a business by keeping the customers engaged and informed. And, it can be of great value for individuals by helping them inform their family and friends about what they are going through. You should try this feature either on WhatsApp business or by downloading a responder application. Both are absolutely free!

 

FAQs

 

 

Can you set auto reply on WhatsApp?

Yes, you can set an auto-reply on WhatsApp using the “WhatsApp Business” app. The regular WhatsApp application does not have a built-in auto-reply feature.

What is the best auto reply for WhatsApp

#1. WhatsAuto Reply App
#2. DriveMode: Handsfree Messages
#3. Auto Text: Auto Message Sender

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